Does the CGC group quote include Gateway Motorway toll?

Yes — Gateway Motorway toll on every BNE-bound vehicle's locked figure. No separate toll-booth charge. No Gateway Motorway toll on OOL-bound pickups. After-hours fee on 9pm-5am pickups inside each affected vehicle's locked figure. No last-minute booking surcharge.

Group Travel Planning Airport Transfers | CGC

Group airport transfer? Request a group quote · 📞 0416 131 285 · 💬 SMS · 📱 WhatsApp

Group Travel Planning Airport Transfers: Corporate Conference, Wedding Party, Family Reunion, Sporting Team and Multi-Venue Group Coordination Reference With Locked Per-Km Pricing, Named Drivers and Coordinated Multi-Vehicle Manifests From the Gold Coast and Northern NSW to BNE and OOL

Last updated: May 2026

★★★★★ 5.0 from 43 Google reviews · Read on Google

Group travel planning airport transfers are CGC’s core multi-vehicle coordination service. So the group travel planning airport transfers framework handles corporate conference delegations, wedding parties, family reunions, sporting teams, school groups, schoolies cohorts and regional group movements from every Gold Coast suburb and Northern NSW pickup zone to BNE Domestic, BNE International, OOL Domestic and OOL Trans-Tasman.

Plus per-vehicle per-km quote locked at booking on every vehicle in the manifest. No surge, no metered fare, no fuel levy, no last-minute booking surcharge — same per-km rate today as 4 weeks ahead. Single combined invoice option for corporate, wedding and school cohort bookings, line-itemised per vehicle. Named drivers allocated 1-4 weeks ahead with a lead-coordinator driver on every multi-vehicle convoy.

Gateway Motorway toll on every BNE-bound run inside each vehicle’s locked figure. Plus after-hours fee on 9pm-to-5am pickups inside the locked figure — relevant for pre-dawn business flights and late-evening interstate inbound legs. Higher per-km rate only on Christmas Day (25 December) and Easter Sunday — all other days at standard rate. Automatic flight monitoring on every inbound booking with consolidated manifest tracking across multiple flights.

Toyota RAV4 premium sedan handles 1-3 passenger sub-group support (2 check-in + 2 carry-on bags, no surfboards/oversized — auto-scales to Carnival for those manifests). Plus 7-seat Kia Carnival handles 4-7 (the default family/wedding/corporate vehicle, surfboards up to 3 in 1-2 bags, multi-suitcase, child-seat manifests). The 12-seater Transporter handles 8-11 (the default sporting team / large corporate / schoolies cohort vehicle). Coordinated multi-vehicle manifests for 12+ passengers. 24/7. 5.0 stars from 43 Google reviews.

The Direct Answer on Group Travel Planning Airport Transfers

Group travel planning airport transfers consolidate every group transport need under a single CGC booking with per-vehicle locked per-km pricing, named drivers and coordinated multi-vehicle manifests. So a typical corporate conference 16-delegate movement runs as a 3-vehicle convoy (2 Transporters + 1 Carnival, or 2 Carnivals + 1 Transporter depending on luggage), with one lead coordinator driver and named drivers on each vehicle. Plus a 24-delegate movement runs as a 4-vehicle convoy. Wedding parties scale similarly. Schoolies cohorts of 8-11 ride a single Transporter, 12-25 cohorts run as a multi-vehicle manifest. Sporting teams with equipment manifests need extra Carnival capacity for boards, kit bags and oversized items. Single combined invoice line-itemised per vehicle. Gateway Motorway toll inside each BNE-bound vehicle’s locked figure. After-hours fee on 9pm-5am pickups inside the locked figure. Higher per-km rate only on Christmas Day and Easter Sunday — all other days at standard rate. No last-minute booking surcharge — same per-km rate today as 4 weeks ahead. Named drivers allocated 1-4 weeks ahead with night-before SMS confirmation to the group coordinator and to each sub-group lead. 24/7. 5.0 stars from 43 Google reviews.

The CGC Fleet for Group Travel Planning Airport Transfers Bookings

7-seat Kia Carnival — the default group travel planning airport transfers vehicle. 4-7 passengers per vehicle, surfboards (up to 3 in 1-2 bags), multi-suitcase, fitted Australian-Standards child seats, multi-vehicle convoy building block

Toyota RAV4 premium sedan — 1-3 passenger sub-group support inside larger group manifests. 2 check-in + 2 carry-on bags. No surfboards/oversized; auto-scales to Carnival for those manifests

Why Group Travel Planning Airport Transfers Matter

Business conference airport transfers coordinate timing across delegations arriving on multiple flights from multiple origins. So large group airport transfers consolidate the cohort under a single booking, with a lead-coordinator driver and named drivers on each vehicle.

Plus wedding party transfers coordinate multi-venue pickups across hotel concierges. Also Byron Bay group transfers coordinate cross-border movements to Brisbane Airport. The locked per-km figure across each vehicle eliminates rideshare surge pricing — relevant on peak Friday afternoons, Sunday evenings, public holiday weekends and any peak-demand window.

Types of Group Travel Planning Airport Transfers — Planning Differences

Each group type requires different logistics. So corporate conferences need precise timing and multi-venue pickups. Plus family groups need luggage capacity, fitted Australian-Standards QLD under-7 child restraints and flexible timing. Also regional groups from Byron Bay need longer-distance coordination (90-120 min cross-border to BNE).

Group type	Typical size	Key requirements
Corporate teams	8-25 delegates	Precise timing, multiple hotel pickups, single combined invoice, line-itemised per vehicle, after-hours OOL/BNE Domestic early-morning departures
Family groups and reunions	6-15 family	Flexible timing, multi-suitcase Carnival capacity, fitted Australian-Standards QLD under-7 child seats, single accommodation address (most commonly)
Sporting teams	12-25 athletes + staff	Coordinated timing, equipment luggage (kit bags, oversized gear, surfboards in Carnival), Transporter as default vehicle
Wedding parties	10-30 guests	Multi-venue pickups from hotels and apartments, end-of-event Transporter convoy back to airport, single combined invoice option
Schoolies cohorts	8-30 schoolies	Parent-bookable, Transporter as default group vehicle, named drivers, meet-and-greet at OOL or BNE arrivals concourse holding CGC sign with lead schoolies’ surname
School group movements	10-50 students + staff	School cohort coordinator booking, single combined invoice, multi-vehicle manifest with lead-coordinator driver
Regional cross-border groups	8-30	Longer Pacific Motorway distances from Byron Bay, Lennox Head, Ballina, Suffolk Park, Bangalow, Kingscliff to BNE with Gateway Motorway toll inside the locked figure

Group Travel Planning Airport Transfers — Group Size and Fleet Sizing

The fleet mix is set on the booking manifest. So named drivers are allocated 1-4 weeks ahead and the schedule is finalised internally so every vehicle reaches the airport (or the destination address from arrivals) in the same arrival window. Plus the lead coordinator driver fields any in-flight changes — group members late for pickup, sub-groups arriving on different flights, last-minute equipment additions.

Group size	Recommended fleet	Typical use case
1-3 passengers (support)	1 × Toyota RAV4 premium sedan	Sub-group support vehicle within larger cohort, late-arriving delegate joining the main convoy
4-7 passengers	1 × 7-seat Kia Carnival	Family group, small corporate delegation, wedding family group, single friendship cohort
8-11 passengers	1 × 12-seater Transporter	Sporting team, larger corporate delegation, schoolies cohort, mid-size wedding party — single-vehicle group handling
12-14 passengers	1 Transporter + 1 Carnival	Combined cohort, single accommodation address, mid-size corporate movement
15-18 passengers	2 Transporters or Transporter + 2 Carnivals	Larger cohort split across two or three accommodation venues, large wedding party
19-25 passengers	2-3 Transporters plus support Carnivals or RAV4s	Conference delegate cohort, full sporting team + support staff, full school year group
26+ passengers	Custom multi-vehicle manifest	Large conference cohort, full school cohort, large wedding party — coordinated as a single booking

Lock a group travel planning airport transfers booking now
Per-vehicle locked per-km. Named drivers. Lead coordinator on every convoy.
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Group Travel Planning Airport Transfers — Multi-Venue Pickup Coordination

Early-morning departures typically require staggered pickups from multiple hotels and apartments. So named drivers depart simultaneously from their allocated pickup addresses and arrive at the airport in the same coordinated window.

Plus see our Surfers Paradise to BNE and Southport to BNE service pages for per-suburb timings. Also real-time driver tracking on each vehicle lets the group coordinator monitor convoy arrival timing on the day.

Group travel planning airport transfers — multi-venue coordination strategy

Identify all pickup addresses 1-3 weeks prior (hotel, apartment, holiday rental, residential)
Confirm group member count per address (sub-group manifests)
Provide a single group coordinator contact mobile (+ optional sub-group leads)
Lead coordinator driver handles vehicle-to-vehicle communication on the day
Staggered pickup windows (5-15 min apart) ensure synchronised airport arrival
Hotel concierge coordination on the morning of departure
Per-vehicle locked per-km figure with Gateway Motorway toll inside the BNE-bound legs
After-hours fee on 9pm-5am pickups inside the locked figure

Group Travel Planning Airport Transfers — Cost Framework

Per-vehicle locked per-km pricing on every group manifest. So the group total is built up from the per-vehicle locked quotes for every vehicle in the manifest — single sign-off figure for the coordinator before the convoy day.

Plus pre-booked CGC group fleet avoids surge pricing on 8+ passenger manifests entirely. Rideshare apps need 2-4 separate vehicles for an 8+ pax group, each subject to peak-window surge multipliers running independently. Plus rideshare cannot guarantee all sub-vehicles arrive at the airport in the same window.

Group travel planning airport transfers — typical per-vehicle pricing on a Gold Coast group convoy

OOL Domestic / OOL Trans-Tasman runs — typical RAV4 from $90 / Carnival from $120 / Transporter from $250 depending on pickup suburb and road distance via the toll-free Gold Coast Highway. Plus no Gateway Motorway toll on OOL pickups.
BNE Domestic / BNE International runs — typical RAV4 from $195 / Carnival from $254 / Transporter from $508 depending on pickup suburb and road distance via M1 + Gateway Motorway. Plus Gateway Motorway toll inside the locked figure on every BNE-bound run.
After-hours fee on 9pm-5am pickups — inside each affected vehicle’s locked figure
Higher per-km rate only on Christmas Day (25 December) and Easter Sunday — all other days at standard rate
No last-minute booking surcharge — same per-km rate today as 4 weeks ahead
Australian-Standards QLD under-7 child seats fitted on request — inside the locked figure, no separate child-seat charge
Surfboards on Carnival (up to 3 in 1-2 bags) — inside the locked figure, no separate gear charge
Single combined invoice option for corporate, wedding and school cohort bookings, line-itemised per vehicle with the booking reference on the cover page

For the full pricing model, see our airport transfer pricing guide and the explainer on how CGC per-km pricing works.

Group Travel Planning Airport Transfers — Group Coordinator Role

The coordinator manages the manifest on the booking side. So one person designated to: provide the group list with each member’s first name and surname (so the meet-and-greet sign matches at inbound BNE/OOL arrivals concourse), the inbound/outbound flight numbers per sub-group, each pickup address, the destination address and a coordinator contact mobile.

Plus see our how far in advance to book airport transfer Gold Coast guide. Book group transfers 1-4 weeks in advance for groups of 8+ (longer for peak holiday windows or Schoolies week). Plus the coordinator confirms 48 hours before departure: addresses (final), flight numbers (final), passenger count (final), special requirements (fitted child seats per age, mobility assistance, surfboards, oversized gear, VIP passenger flag). Flight delays are communicated to drivers automatically via the CGC flight-monitoring system — no coordinator intervention needed.

Group Travel Planning Airport Transfers — Special Requests

Pre-booking captures special needs on every vehicle in the manifest. So fitted Australian-Standards QLD under-7 child restraints — capsule (0-6 months), forward-facing seat (6 months-4 years), booster (4-7 years) — inside the locked per-km figure on each Carnival or Transporter that needs them. Plus NSW under-7 equivalent on cross-border pickups under the harmonised national framework.

Plus mobility assistance, VIP passenger flagging, language-skill pairing (where requested for international delegates), surfboard manifests, oversized gear (mobility scooters fit in the Transporter cargo area, golf bags on Carnival). The Toyota RAV4 premium sedan does NOT carry surfboards/golf bags/oversized — auto-scales to Carnival for those manifests. Rideshare apps cannot guarantee any of this consistently across sub-vehicles.

Group Travel Planning Airport Transfers — Return Transfers

Book return transfers when booking outbound to lock the per-km quote on both legs of every vehicle in the manifest. So flight delays on the return are monitored automatically via the CGC flight-monitoring system — return pickup adjusts in real time at no extra charge.

Plus all group members on the same return flight arrive at the BNE Domestic, BNE International, OOL Domestic or OOL Trans-Tasman arrivals hall in the same window — vehicles wait together at the relevant arrivals concourse. See our prepare early morning airport transfer Gold Coast for early-morning return-leg readiness. Staggered returns (where group sub-groups are on different flights) are coordinated under the same single booking, with named drivers allocated to each flight window.

What’s Included on Every Group Travel Planning Airport Transfers CGC Booking

Service inclusions on every group convoy

Per-vehicle named driver allocated 1-4 weeks ahead with lead-coordinator driver on every multi-vehicle convoy
Night-before SMS confirmation to the group coordinator and to each sub-group lead — driver first name, surname, vehicle registration and mobile contact per vehicle
Toyota RAV4 premium sedan (1-3 pax, 2 check-in + 2 carry-on, no surfboards/oversized), 7-seat Kia Carnival (4-7 pax, surfboards up to 3 in 1-2 bags, multi-suitcase, child-seat manifests) or 12-seater Transporter (8-11 pax) reserved against each sub-group on the manifest
Per-vehicle per-kilometre quote locked at booking — built up to the single group total
No surge, no metered fare, no fuel levy, no last-minute booking surcharge — same per-km rate today as 4 weeks ahead
Gateway Motorway toll on every BNE-bound run inside each vehicle’s locked figure
After-hours fee on 9pm-to-5am pickups inside the locked figure — relevant for pre-dawn corporate flights and late-evening interstate inbound legs
Higher per-km rate only on Christmas Day and Easter Sunday — all other days at standard rate
Automatic flight monitoring on every inbound booking with consolidated manifest tracking across multiple flights
Meet-and-greet at the arrivals concourse — named driver holds a CGC sign with the sub-group lead’s surname at BNE Domestic, BNE International, OOL Domestic or OOL Trans-Tasman arrivals
Multi-venue staggered pickup coordination with hotel concierge liaison where requested
Door-to-door delivery to every destination address on the manifest
Driver-assisted luggage handling at both pickup and drop-off across every vehicle in the convoy
Australian-Standards QLD under-7 child restraints fitted on request inside the locked per-km figure. NSW under-7 equivalent on cross-border pickups under the harmonised national framework
Surfboard manifests on Carnival or Transporter (RAV4 does not carry surfboards) — up to 3 boards in 1-2 bags per Carnival
Single combined invoice option for corporate, wedding and school cohort bookings, line-itemised per vehicle with the booking reference on the cover
24/7 availability. 5.0 stars from 43 Google reviews
Licensed and insured Queensland chauffeur service under Booked Hire arrangements administered by Queensland Transport and Main Roads

Real Group Travel Planning Airport Transfers Scenario — 16-Delegate Corporate Conference Surfers Paradise to BNE Domestic 3-Vehicle Convoy With Driver Sophie Leading

The setup — 16-delegate corporate conference outbound to BNE Domestic Friday afternoon

A Sydney-based tech company runs a 4-day corporate conference at a Surfers Paradise high-rise hotel. So at the end of the conference on Friday afternoon, the 16-delegate cohort needs to fly out of BNE Domestic on a single 5:30pm Qantas Sydney service. The conference organiser places the CGC group travel planning airport transfers booking 5 weeks ahead via the online form. Manifest: 16 delegates from 3 different hotels (12 at the main conference hotel, 2 at a nearby executive apartment, 2 at a partner hotel 1 km north).

The vehicle allocation and locked quote

CGC allocates a 3-vehicle convoy: 2 × 12-seater Transporter + 1 × 7-seat Kia Carnival (handles 11 + 11 + 7 = 29 seat capacity with 16 delegates riding — comfort margin for luggage and seat preference). Plus Driver Sophie (existing #95 Halcyon House wedding head coordinator + #114 Sanctuary Cove wedding lead Carnival capacity — natural multi-vehicle group coordination fit) allocated as lead-coordinator driver on Transporter 1. Plus 2 other named drivers on Transporter 2 and Carnival. The per-vehicle locked quotes: Transporter 1 from $508 (BNE-bound, Gateway Motorway toll inside the figure), Transporter 2 from $508 (BNE-bound, Gateway toll inside), Carnival from $254 (BNE-bound, Gateway toll inside). Plus no after-hours fee (3pm pickup sits inside the 5am-9pm standard window). No last-minute booking surcharge. Higher per-km rate not applicable (not Christmas Day or Easter Sunday). Single combined invoice line-itemised per vehicle.

Night-before SMS to the conference organiser

Thursday 7pm: Sophie sends an SMS to the conference organiser’s mobile confirming “Hi [name], Sophie from CGC leading your 3-vehicle convoy tomorrow. Transporter 1 reg SOP583 (myself + 11 delegates from main conference hotel), Transporter 2 reg [reg] (driver Wayne + 3 delegates from main hotel + 2 from partner hotel pickup), Carnival reg [reg] (driver Aaron + 2 delegates from executive apartment + I’ll coordinate the 7-pax overlap). All vehicles arrive at BNE Domestic forecourt by 4:30pm for the 5:30pm Qantas Sydney departure.” So the organiser has the full convoy locked overnight.

Friday afternoon multi-venue pickup

Friday 3pm: Sophie (Transporter 1) pulls up at the main conference hotel forecourt. Plus Wayne (Transporter 2) pulls up at the partner hotel 1 km north. Plus Aaron (Carnival) pulls up at the executive apartment. So all 3 vehicles depart their respective pickup addresses between 3:05-3:15pm. Sophie’s Transporter loads 12 delegates with carry-on; Wayne’s Transporter loads 4 delegates; Aaron’s Carnival loads the final 2 delegates.

The M1 + Gateway convoy run to BNE Domestic

The 3-vehicle convoy heads northbound on M1 + Gateway Motorway. Plus Sophie coordinates vehicle-to-vehicle pacing via the lead-coordinator driver framework — so all 3 vehicles arrive at BNE Domestic forecourt within a 4-minute window between 4:25-4:29pm. Gateway Motorway toll already inside each vehicle’s locked figure. No toll-booth stop, no separate charge.

Arrival at BNE Domestic and luggage offload

4:25-4:29pm: All 3 vehicles drop off at the BNE Domestic Terminal forecourt directly outside the Qantas check-in concourse. So Sophie, Wayne and Aaron unload luggage at the kerb in parallel. Plus the 16 delegates enter check-in at 4:30pm, comfortable 60-minute buffer before the 5:30pm Qantas Sydney departure.

Outcome and single combined invoice

Outcome: 16-delegate corporate conference handled end-to-end on a 3-vehicle convoy. Plus 3 named drivers (Sophie leading), per-vehicle locked per-km figures with Gateway Motorway toll inside each BNE-bound vehicle’s locked quote, single combined invoice line-itemised per vehicle issued to the conference organiser the following business day. No last-minute booking surcharge despite the 5-week-ahead booking — the per-km rates would have been identical if booked 24 hours ahead or 4 months ahead. 5.0 stars from 43 Google reviews.

Book a group travel planning airport transfers convoy now
Lead coordinator driver. Single combined invoice. Per-vehicle locked per-km.
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Frequently Asked Questions on Group Travel Planning Airport Transfers

How far in advance should we book group travel planning airport transfers?

8-15 passengers: 1-3 weeks ahead. 16-25 passengers: 2-4 weeks. 26+ passengers: 3-6 weeks. Plus peak holiday windows (Christmas-New Year, school summer holidays) and Schoolies week: 4-8 weeks ahead. So earlier booking secures vehicle availability — not a different rate. No last-minute booking surcharge means the per-km rate today is the same as 4 weeks ahead.

What happens if a group member is late for pickup?

The lead-coordinator driver can hold up to 10 minutes for a late member. Plus beyond that, the convoy departs on schedule to ensure synchronised airport arrival timing. So please confirm all pickup addresses and times 48 hours prior, and the coordinator distributes the night-before SMS to every sub-group lead.

Can we request specific named drivers?

Yes. Named drivers allocated 1-2 weeks before peak-period convoys, with the lead-coordinator driver flagged in the night-before SMS. Plus special requests noted on the booking (experienced with corporate groups, specific language, accessibility training, child-seat fitting expertise).

What if group members have different flight times on a group travel planning airport transfers manifest?

Coordinated within the same single booking. So some vehicles depart for OOL or BNE earlier, others later — each vehicle aligned to its sub-group’s flight time. Plus the booking captures every flight number across the manifest and the named drivers are allocated per flight window.

Is luggage space guaranteed for the full group?

Yes. The fleet is sized for the manifest. So the 7-seat Kia Carnival comfortably handles 4-7 pax with 3-5 large suitcases + carry-on. The 12-seater Transporter handles 8-11 pax with similar full-cohort luggage. Plus surfboards (up to 3 in 1-2 bags per Carnival), oversized gear (mobility scooters, golf bags, kit bags) flagged at booking so the right vehicle mix is reserved.

Does the CGC group travel planning airport transfers quote include Gateway Motorway toll?

Yes — Gateway Motorway toll on every BNE-bound vehicle’s locked figure. So no separate toll-booth charge on arrival at BNE Domestic or BNE International. Plus no Gateway Motorway toll on OOL-bound pickups (Gateway only applies on BNE-bound legs). After-hours fee on 9pm-5am pickups inside each affected vehicle’s locked figure. No last-minute booking surcharge.

Can we get a single combined invoice for a corporate or wedding group convoy?

Yes. Single combined invoice option for corporate, wedding and school cohort bookings — line-itemised per vehicle, with the booking reference (company name, wedding name, school name, conference name) on the cover page. Plus the OOL/BNE split visible per line for mixed-airport manifests. Issued to the booker on the first business day after the convoy day.

How does CGC handle a wedding-party group convoy?

Wedding parties run on a multi-venue pickup model. So named drivers depart their allocated hotel/apartment pickup addresses simultaneously and arrive at the airport in the same window. Plus end-of-event return convoys from the wedding venue or accommodation to the airport coordinated similarly. The single combined invoice line-itemises every vehicle and every leg.

Can the schoolies group go on the same group travel planning airport transfers booking?

Yes — schoolies cohorts are a standard CGC group booking type. So see our Schoolies week airport transfers Byron Bay and Schoolies week Gold Coast airport transfers pages for the full Schoolies framework. Parent-bookable, named drivers, locked per-vehicle per-km quote, automatic flight monitoring on inbound legs.

What about cross-border group movements from Byron Bay to Brisbane Airport?

Standard service. So see our Byron Bay group transfers to BNE page for the cross-border framework. Plus the Pacific Motorway northbound and Gateway Motorway southbound routes handled under the harmonised national framework with Gateway Motorway toll inside each BNE-bound vehicle’s locked figure.

Related Group Travel Planning Airport Transfers Resources

External Authority Resources

Brisbane Airport publishes check-in cut-off times, ground transport zones and live flight information for both BNE Domestic and BNE International convoy drop-offs. Plus Gold Coast Airport publishes terminal procedures and pickup areas for OOL. Also Queensland Transport and Main Roads covers Booked Hire licensing and Driver Authority — the regulatory framework under which CGC drivers and vehicles operate. Plus the M1 and Gateway Motorway corridor information that informs convoy drive-time planning.

Plan Your Group Travel Planning Airport Transfers Convoy

Single booking. Plus per-vehicle locked per-km pricing — same per-km rate today as 4 weeks ahead (no last-minute booking surcharge). Gateway Motorway toll on every BNE-bound vehicle and after-hours fee on 9pm-to-5am pickups inside each vehicle’s locked figure. Higher per-km rate only on Christmas Day and Easter Sunday — all other days at standard rate. Lead-coordinator driver on every multi-vehicle convoy with named drivers per vehicle. Automatic flight monitoring on every inbound booking with consolidated manifest tracking across multiple flights. Multi-venue staggered pickup coordination from every Gold Coast suburb and Northern NSW pickup zone to BNE Domestic, BNE International, OOL Domestic and OOL Trans-Tasman. Toyota RAV4 (1-3 pax), 7-seat Kia Carnival (4-7 pax) and 12-seater Transporter (8-11 pax) fleet. Single combined invoice option for corporate, wedding and school cohort bookings, line-itemised per vehicle. Australian-Standards QLD under-7 child restraints fitted on request. NSW under-7 equivalent on cross-border pickups under the harmonised national framework. 24/7. 5.0 stars from 43 Google reviews.

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Pro tip on group travel planning airport transfers: Book the convoy 1-4 weeks ahead and designate one group coordinator on the booking side. So one person handles the manifest details — names, flight numbers, addresses, special requirements — and CGC handles every operational detail from there. Plus per-vehicle named drivers allocated 1-2 weeks before peak-period convoys, with the lead-coordinator driver flagged in the night-before SMS. No last-minute booking surcharge means the per-km rate is the same regardless of lead time — earlier booking secures vehicle availability, not a different price. Browse the resources hub for full timing and route detail.